User Manual

Creating Your Account

Solo or Fleet

TripPulse works in two modes, set up at account creation:

Solo mode

For a single owner-driver running their own vehicle(s). You track your own shifts, trips, costs, and profit. This covers most of the manual below under "Solo — Daily Use".

Fleet (branch) mode

For an operator managing multiple drivers and vehicles under one account. Adds customer management, payroll, invoicing, and profitability breakdowns — see "Fleet Mode" below.

First-Time Setup

After confirming your email, onboarding walks you through adding your first vehicle. You can add more vehicles anytime from Settings > My Vehicles, and mark one as active.

Dashboard

Your home screen shows this month's net profit, income vs. costs, active days, shift and trip counts, and profit margin at a glance. Warning cards surface when documents are expiring or recurring payments are due.

Tap "View full reports" or "View all costs" to drill into the detail.

Shifts & Waybills

Starting a shift

Logging waybills

During an active shift, tap Add waybill and choose Delivery or Collection. Enter quantity (defaults to 1), optionally scanning the waybill barcode with the camera icon. Each waybill is priced at the rate you set when starting the shift.

Ending a shift

Tap End shift, enter your closing odometer, and optionally a summary report reference number — you can photograph the company summary sheet for your records. The shift summary then shows net profit, income breakdown, costs, and every waybill logged.

Trips

Trips are one-off deliveries with a fixed job price, different from rate-based shifts. Go to Menu > Log trip, select a client (a saved quote can pre-fill the price), and enter origin and destination. End the trip to see your profit after costs.

Tracking Costs

Log fuel, tolls, oil, and tyre costs from the active shift screen or from Menu > Costs. Costs logged during a shift are linked to that shift's profit calculation; all costs feed into Reports for your overall profit and loss picture.

Quotes & Invoicing

Trip quote calculator: enter distance and your cost inputs to generate a price, exportable as a PDF to send to a client.

Monthly invoice: generate an invoice covering all completed shifts for a client in a given month, pulling in the bank details and VAT number you saved under Settings > Invoice details.

Reports

The Reports tab shows profit and loss, cost breakdown by type, and per-vehicle stats, plus a daily profitability chart plotting income against costs with a cumulative profit line. Export the full report as a PDF, or download Shifts, Trips, Costs, and Waybills as separate CSV files.

Settings

Branch Setup

Fleet accounts start at Branch Setup, then build out under a Setup menu: Customers, Vehicles, Drivers, and Routes. Add team members from the Members page. Each customer can have its own rate card under Customer Rates.

Income, Costs & Payroll

Income — log income per customer and route; view all entries under Income.

Costs — log operating costs against vehicles, drivers, or routes. Overheads covers fixed branch-level costs that don't tie to a single vehicle.

Payroll — run driver pay for a period from the Payroll page.

All of the above roll up into P&L, the branch's profit and loss statement.

Invoicing & Receivables

Create customer invoices from Invoices > New, view and open any invoice for detail, and record payments against it. Debtor Ageing groups outstanding balances into 30/60/90+ day buckets so you can see who's overdue at a glance.

Profitability Reports

Under Profitability, break down margin four ways: by Customer, Route, Driver, and Vehicle — useful for spotting which customers or routes are actually worth running.

Importing Data

Bulk-load existing records via CSV under Import: Income, Costs, and Payroll each have their own importer, with a preview step before committing. Check Import History to review or troubleshoot past imports.

Offline Mode

TripPulse works offline. Anything you enter is queued and synced automatically once you're back online. A banner at the top shows your connection status and queued item count, and a badge on the Dashboard tab in the bottom navigation also flags how many items are waiting to sync.

Trial & Billing

Every account starts with 30 days full access, no card required. In the last few days of your trial you'll see a reminder banner. Once the trial ends, a paywall appears until you subscribe.

Subscription is R99 per month, billed securely through Paystack. You can cancel anytime — cancelling reverts your account to the trial state, and since the trial period will already have passed, the paywall reappears.

Support

The in-app Help Guide (Menu > Help) covers every feature. For anything else, reach MK Global support by WhatsApp or email — current contact details are on the Settings page.